Senior Office Coordinator, IXL Learning, NC, US

IXL Learning, developer of personalized learning products used by millions of people globally, is seeking a full-time Senior Operations Coordinator to support the daily office operations of the company through a time of continued growth and expansion. 

The ideal candidate will be experienced in handling a wide range of administrative and logistical support duties and will be able to work independently in a fast-paced environment. This person must be well organized, flexible and enjoy the day-to-day challenges of supporting a growing office of diverse people and projects. #LI-GW1

This is a full-time, in-office position in our Raleigh, NC office. The work schedule for this role is Monday-Friday, 8:00am to 5:00pm ET. #LI-ONSITE

WHAT YOU'LL BE DOING

• Liaise with HQ on corporate-wide initiatives, send office-wide announcements when appropriate
• Assist with on-boarding new employees via new hire orientation
• Set up new hire cubicles and partner with the help desk team to manage onsite employee off-boarding tasks
• Manage building maintenance needs, coordinating with property management as required
• Order office supplies including kitchen, general office, and shipping; manage and track all orders; keep supplies stocked and organized
• Partner with local HR team to promote employee engagement through a comfortable, safe and functional work environment
• Assist in coordinating fun, engaging employee social activities including monthly socials, holiday and seasonal events, and other engagement activities
• Coordinate remote employee travel and logistics for onsite meetings (book flights, reserve hotel blocks, arrange transportation, etc) 
• Assist with yearly event planning/budgeting for social events
• Track monthly expenses for office and kitchen supplies to ensure efficient spending practices and prevent over-ordering/billing
• Prepare and submit monthly expense reports
• Run business errands as needed

WHAT WE'RE LOOKING FOR

• Bachelor’s degree
• 4+ years of experience in an office or administrative support role
• Detail-oriented and exceptionally-organized 
• Ability to assess situations quickly and problem-solve for a positive outcome
• Strong written and oral communication skills
• Mature, positive person who can work independently
• Ability to work with high confidentiality
• Experience with Google suite, including Gmail, Google Calendar and Google Docs
• Experience with Microsoft Office suite, including Word and Excel