Procurement & Facilities Associate, Dialectica, GR

About Dialectica

Dialectica is a leading B2B information services firm that serves the world's top consulting, investment and largest corporate businesses, by enabling them to gather real-time information and insights from industry experts across various markets, industries, and regions.

Driven by our mission to achieve unparalleled customer recognition, we are developing the most trusted and innovative knowledge-sharing platform in the world. 

Dialectica has been recognized as one of Europe’s fastest-growing companies by the Financial Times for 5 years in a row, a Top Employer for Recent Graduates by The Career Directory in Canada and a Best Workplace.  

We believe in supporting our people to do their best work and grow, and building a dynamic, empowering, and respectful workplace is core to our purpose: Accelerate the shift to a prosperous society by empowering better decision-making.

For more information, visit dialecticanet.com  

About the Role

This exciting and extremely varied role ensures the smooth flow of all activities related to the day-to-day operations of our office and acts as the first point of contact of employees, visitors and vendors.

Your responsibilities will include procurement management, facilities management, assets management and budget management. On a daily basis you will be coordinating various aspects of office activities, managing office operations, and providing essential administrative support to different departments. This role offers a dynamic opportunity to contribute to the efficiency and professionalism of our organization.

Responsibilities

• Monitoring of consumables stock.
• Managing the physical reception of visitors, clients, and partners.
• Coordinating incoming and outgoing communication (via telephone, electronic, and physical means) and effective management of correspondence.
• Providing administrative support, including filing, data entry, and document management.
• Monitoring and managing the operational needs of the office (consumables, supplies, technical support, logistics, order of the office space).
• Collaborating with multiple departments to support internal processes and ensure the smooth day-to-day operation of the organization.
• Monitoring and supporting throughout the Procurement to Pay process.
• Negotiation with suppliers concerning company/ department expenses and business trips.
• Preparing Business Expense Allowance Reports.
• Maintaining cost centers for accurate reporting.

Requirements

• Bachelor's Degree in General Management, Business Administration, or related field.
• High attention to detail and excellent analytical and numerical skills.
• Excellent team player, with the ability to work independently as well as under pressure.
• Computer skills on Microsoft Office Suite (Excel, Word, PowerPoint); strong communication and organizational skills will be considered as an asset.

Benefits

• Competitive remuneration package.
• Coverage under the company's collective health insurance plan.
• Company sponsored team-bonding events.
• Weekly health & wellness activities, healthy breakfast, snacks and beverages.
• Entrepreneurial culture and amazing coworkers!
• Opportunity to develop new skills and progress your career in a global organisation.

At Dialectica, we believe in supporting our people to do their best work and grow, and building a dynamic, empowering, and respectful workplace is core to our purpose: Accelerate the shift to a prosperous society by empowering better decision making!

Our values serve as a mirror reflecting our culture and beliefs, defining not only who we are but also shaping how we work and what we stand for. These values include:

• Respect
• Teamwork
• Ownership
• Growth Mindset