Personal Assistant, RPStaffing, DC, US

RPStaffing is conducting an immediate confidential search for the Personal Assistant to an extremely successful husband and wife team. This power couple is widely recognized for their contributions to the business community, philanthropy, and the medical field. This is a fun and active role where you get to be in a real partnership with the principals.

Status : Direct-Hire / Permanent

Job Title : Personal Assistant

Office Status : Hybrid

Salary: $20-$30 per hourly

Office Location : Washington, D.C.

Benefits : Not offered

Schedule / Hours : Permanent / Part-Time

• Schedule flexibility will be offered, depending on the week and your personal obligations
• You will average 20 hours per week, typically working 4 to 6 hours per day, 4 to 5 days per week
• Two onsite days per week
• As needed occasional after-hours and weekend support

This description seeks to cover major ongoing assignments and requirements. Other tasks will come up and this person should feel comfortable to enthusiastically manage duties outside of this job description.

RESPONSIBILITIES

Provide as-needed personal and administrative support to two principals based in Washington, D.C.

Communication : serve as the primary liaison of the principals by frequently communicating with personal contacts, medical offices and insurance companies, business contacts, house contractors, drivers, and family members; relay information, get answers to questions, and proactively report back to principals with status updates

Calendar Management : coordinate a wide variety of appointments and events including doctor appointments, personal meetings, business meetings, lunches/ dinners, family gatherings and events; manage arrangements for meetings as required including working with caterers

Travel Arrangements : coordinate domestic and international flights, hotels, and ground transportation; travel can include extended family travel for 8+ individuals; create travel budgets, ensure all arrangements are confirmed, anticipate potential issues and prepare alternatives; track travel and remain accessible to resolve travel related issues

Email Management : fully manage Gmail inbox for principals, draft responses, proactively follow up with principals on urgent matters, independently respond on their behalf as needed

Technology Support : frequently utilize Gmail, Mac and PC, and Dropbox for files; update Dropbox with logins and the Outlook calendar daily with upcoming appointments

Administrative Support : manage any administrative functions including paper and digital filing, uploading documents, updating online subscriptions and managing any other online activities, drafting letters, closing the loop (making phone calls to follow up on emails to ensure the issue is resolved and then reporting back to principals)

Remain flexible to handle any other tasks as assigned

QUALIFICATIONS & CAPABILITIES

Computer Skills : technologically savvy with experience using Dropbox, Gmail, Mac and PC, and MS Office products; enjoys technology and learning new systems; able to make technological recommendations to improve operations but comfortable using existing systems as well

Administrative Expertise : expertise with calendar management, travel arrangements, and communicating clearly on behalf of an executive or team

Proactive and Accountable : ability to anticipate needs and proactively take action without being asked

Attention to Detail : a list maker who takes great notes and enjoys the task-manager role where you check things off the daily and weekly list; meticulous attention to detail and catches things that others may miss

Communication : outstanding written and verbal communication skills

Judgement : strong independent thinking skills, awareness, knows when to act and when to ask

Confidentiality and Discretion : you will have access to highly confidential information and must always maintain the strictest confidentiality

Flexibility & Availability : adaptable to changing priorities and shifting projects, able to coordinate late notice shifts to the principal’s schedule; adaptable to shifting work schedules and occasional after-hours and weekend requests; understands the working hours listed above

Location : lives in Washington, DC (or within a close distance) and enjoys working onsite twice per week

Background Check : a background check will be conducted on any candidate prior to offer

Equal opportunity employer. This description was prepared by RPStaffing and is subject to change. This has been designed to indicate the general nature and level of work performed by employees within this job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, capabilities, or qualifications required of employees assigned to this job. This job may be modified at any time by adding or removing duties or benefits. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.