Office Manager, AST SpaceMobile, FL, US

Position Overview

We are seeking a highly organized and proactive Office Manager to oversee day-to-day office operations, facility management and all clerical and administrative functions in our Homestead, FL facility. This role is essential to maintaining a productive, secure, and well-functioning workplace environment. The ideal candidate will be a detail-oriented multitasker with strong communication skills and a passion for creating efficient systems and processes.

Key Responsibilities

• Manage daily office operations, including supplies, vendor coordination, and general upkeep.
• Oversee facility maintenance, repairs, and service contracts to ensure a safe and functional workspace.
• Administer employee badging and access control systems, including onboarding/offboarding procedures.
• Serve as the primary point of contact for building management and external service providers.
• Coordinate and support meetings, events, and logistics.
• Maintain accurate records, filing systems, and documentation for administrative processes.
• Support HR and leadership teams with clerical tasks, scheduling, and document preparation.
• Ensure compliance with company policies and procedures related to office and facility operations.
• Monitor and manage office budgets, invoices, and expense tracking.

Qualifications

Education

Associate or bachelor’s degree in business administration, office management, or a related field preferred.

Experience

A minimum of 5–10 years of experience in office management, facilities coordination, or administrative support.

Preferred Qualifications

• Experience managing office security systems and employee access protocols.
• Familiarity with workplace safety standards and compliance.
• Prior experience supporting executive teams or HR departments.
• Knowledge of vendor management and contract negotiation.

Soft Skills

• Strong interpersonal and communication skills.
• Ability to communicate fluently in English (written and verbal). Bilingual in Spanish is a plus.
• Proven ability to collaborate effectively across departments.
• Excellent organizational and time management abilities.
• Meticulous attention to detail and accuracy.
• Ability to handle sensitive information with discretion.
• Adaptability in a fast-paced, dynamic environment.

Technology Stack

• Microsoft Office Suite
• Facility and access control systems
• Project management tools
• Document management systems

Physical Requirements

• Ability to work in a standard office environment and use a computer for extended periods.
• Occasionally lift and move office supplies or equipment (up to 25 lbs).
• Ability to walk throughout the facility

This job description may not be inclusive to the duties and responsibilities listed. Additional tasks may be assigned to the employee from time to time or the scope of the job may change as needed by business demands.