Human Resources Coordinator, Vista Care, WI, US

ABOUT VISTA CARE

Vista Care is a leading service and support organization that is proud to provide specialized, supportive services to a diverse population throughout Wisconsin, Illinois, South Dakota, Nevada, Utah and Colorado. We specialize in offering comprehensive care and support services for individuals with a variety of intellectual, developmental and mental-health disabilities. We are passionate about "person-centered care" and empowering those we support to lead fulfilling and independent lives.

We are looking for team members with a unique blend of compassion and resilience. For people that possess an innate ability to see potential in every individual, fostering environments of inclusivity and growth. Our team thrives on empathy, adaptability, and an unwavering commitment to upholding the highest standards of care. In this realm, success is measured not just in milestones achieved, but in the lives enriched and empowered every single day. If that sounds like the type of environment for you, we would love to chat!

Job Summary:
The Human Resources Coordinator is an integral member of the Human Resources team and People Division overall. Under the direction of the Director of Employee Relations, with a dotted line to the Human Resources Operations Manager, this role manages logistical and administrative backend activities of employee onboarding, learning, compliance, and reporting. 

Job Type: Full-Time (40+ hours per week)
Reports To: Director of Employee Relations
Location: Sheboygan, WI

Job Responsibilities:

• • Provides administrative support to the Chief People Officer and Director of Employee Relations 
  • Gathers and files all paperwork related to new  hires, and existing employees including, but not limited to: offer letters, background check authorization forms and non-disclosure agreements.
  • Distributes policies, passwords, and guidelines, as needed in various technology systems for new and existing employees. 
  • Assists with the coordination, preparation, and distribution of employee documentation as requested.
  • Maintains oversight of Vista Care learning management system and associated reporting requirements 
  • Provides assistance in the creation of various learning activities and classes as requested by leadership
  • Maintains and provides accurate reporting of various metrics as requested by Vista Care leadership
  • Ensures that the personnel files for all new hires are completed in a timely manner and in compliance with all state, local and industry requirements.
  • Completes audits of employee files on a regular basis ensuring compliance with all regulatory requirements, and assists operations and the greater People Division team with audits or surveys by state authorities and/or funders.
  • Adheres to all Vista Care policies and procedures while maintaining a high level of confidentiality
  • Works collaboratively with other members of the human resources and people division teams
  • Performs other duties as assigned by Leadership.

Skills/Abilities: 

• Ability to work successfully and professionally with all levels of employees and management.
• Ability to understand basic technical concepts and explain them in simple terms.
• Ability to troubleshoot, identify improvements, and make simple decisions independently.
• Strong attention to detail with ability to prioritize and handle multiple tasks at once.
• Strong team player with a results driven approach and who can work with limited guidance.
• Strong interpersonal and communication skills, including active listening.
• Proficiency in Google Suite, Excel, etc.
• Prior experience in HR Systems, applicant tracking systems (e.g. UKG/Paycor Recruiting), HR capital management systems