Executive Assistant, Toyota North America, TX, US

Who We Are

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for diverse, talented team members who want to Dream. Do. Grow. with us.

Executive Business Coordination

• Coordinate exec calendars for VP + 3 GMs
• Coordinate weekly & monthly scheduling with other executive stakeholders
• Support business travel planning both domestically & international
• Support exec budget tracking & expense reporting
  
  

Executive Milestone Management

• Collaborate with MMZ/CE teams to support various milestone preparations as needed
• Collaborate with other exec admins for efficient scheduling (multiple parties)
• Establish & sustain relationship with key exec admins in the Sales and R&D pillars
  
  

General Executive Support

• Support out of office requests & messaging
• Support technical resource requests i.e. IT equipment, laptop, iPad, upgrades, etc.
  
  

Others

• Escalating double-bookings to exec for determining clear time utilization
• Ensuring business travel arrangements are suitable
  
  

Minimum Requirement

• H.S. Diploma / Associate degree / Licensed Prof.
• Highly organized with exceptional communication skills
• MS Office expertise: Outlook, Excel, PowerPoint, etc.
• Experience working with executive management
  
  

Preferred Skill-set

• B.A. Admin or Business
• Agile mindset, ability to work in fast paced teams with quick decision making
  
  

QUALIFICATION/LICENSURE

Work Authorization : Green Card, US Citizen

Preferred years of experience : 3 years

Travel required : No travel required

Shift timings : 9 AM to 5 PM