Document Controller, Sword Group, GB

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients.  We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications.  We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals. 

About the role: 

Join Sword Group as a Document Controller and become a key player in shaping how critical information is managed and utilised. Your expertise will ensure that essential documents are meticulously organised, consistently updated, and easily accessible.

Embedded within our customer's Document Control team, you’ll be at the heart of maintaining compliance with industry standards, safeguarding data integrity, and streamlining workflows. Your role goes beyond organisation — you’ll empower teams by providing the support and training they need to navigate systems with confidence.

Your attention to detail and proactive mindset will drive process improvements, optimising document management practices and enhancing operational effectiveness. By fostering a culture of accuracy, compliance, and efficiency, you will play a vital role in ensuring project success while keeping information flowing seamlessly across teams.

Please note - This is a full-time position based entirely on-site.

As a Document Controller, you will:

• Update Electronic Document Management System  to ensure documentation adheres to work instructions
• Manage hard copy documentation on both onsite and offsite archive locations, in accordance with Document Schedules to preserve evidential information that can be sourced when required
• Capture and share high value, final version documentation in EDMS to preserve corporate memory and improve search and future retrieval
• Distribution of safety critical documentation to ensure complete, accurate and quality information is available at all locations and in emergency situations
• Seek continuous improvements in process to improve efficiency in technical and company management system documentation
• Track and manage information to establish accountability and traceability
• Deliver front line support for information queries to facilitate business requirements
• Audit controlled documents to ensure integrity and confidence in the documentation held
• Ensure Information flow effective between end user and management system