Contracts Analyst, American University, US

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Contracts

Time Type:

Full time

Job Type:

Regular

FLSA Status:

ExemptHybrid 02 (On Campus 2 days/Week)

Excluded

Summary:

The Contracts Analyst is responsible for negotiation, coordination, monitoring and administration of all terms and conditions to procure necessary goods and services in support of the university, specifically for Construction and to a lesser extent for Facilities. This position reports to the Manager – Contracts Manager in Procurement and Contracts Department.

Essential Functions:

1.) RFP, Proposal and Contract Administration

• Issue solicitations (RFP/RFQ/RFIs), evaluate proposals and negotiate, award, administer and close out contracts as appropriate.  

• Efficiently and effectively coordinate proposal evaluation and on-going quality assessments, to contract necessary goods and services in support of internal clients, maintaining good customer relations with both internal customers and external partners and vendors. 

• Prepare  evaluation/negotiation reports justifying competitive bids, develop negotiation strategies, submit appropriate reports to management with vendor recommendations and award contracts to winning bidders.

• Maintain and administer highly complex contracts throughout their entire lifecycle, identifying key issues, problems areas and recommendations for resolution as well as efficiently managing less complex contracts.

• Develop appropriate service levels agreements to surpass construction-related needs and goals.  Initiate and maintain contract documentation and related correspondence in accordance with policies and procedures.

• Consult with departments to: identify potential future contractual needs; prioritize activities of current projects to ensure that departmental needs are met. 

• Address/resolve contractual issues in a timely manner; and develop working relationships that promote enhancement of the Procurement and Contracts Department’s contractual operations. Meet with existing and potential vendors and review the overall relationship.

• Identify cost savings on an ongoing basis, as determined by management.

• Administer existing AIA contracts and/or develop new in house contracts in coordination with supervisor in PCD and external customer. 

2.) Work Closely with the Procurement Function to Establish Strategic Vendor Relationships

• Planning and lead multiple construction projects under tight timeframes with a sense of urgency, measuring vendor performance, and ensuring a strong customer focused environment. Negotiate and act as the main contact, in coordination with supervisor.

• Use consortium pricing where it is advantageous to customers.

• Candidate will be responsible for contracts and purchases that range from $0.00 to millions of dollars and will be interacting and communicating policies and guidelines with the entire University. 

• This position typically manages contracts that total approximately $10,000,000 annually except for individual projects which could be up to $75,000,000.00. 

3.) Other Duties as Assigned.

• Other tasks as assigned by Manager, Contract Management and Director of Procurement.     

Competencies:

• Prioritizing and Organizing.

• Acquiring and Analyzing Information.

• Managing Performance.

• Making Accurate Judgments and Decisions.

• Championing Customer Needs.

Position Type/Expected Hours of Work:

• Full-Time.

• 35 hours per week minimum.

Salary Range:

• $70,000 - $77,000 annually.

Required Education and Experience:

• Bachelor's degree.

• 4 - 6 years of relevant experience.

Travel Required:

• Light travel may be required.

Additional Eligibility Qualifications:

• Strong interpersonal skills underscored with courteousness, tactfulness, and professionalism.

• Effective written and verbal communications skills.

• Strong analytical skills and attention to detail.

• Ability to work independently and exercise good judgment and discretion in handling difficult, complex issues.

• Strong organizational and multi-tasking capability that produces accurate, detail-oriented work in a timely manner to meet stringent deadlines.

• Proficiency with Microsoft computer programs/applications (e.g., Microsoft Office, Excel, Access, Outlook, Workday and MS Project) in addition to the AIA related contracts and other templated contracts.

Work Authorization/Security Clearance:

• Successful completion of a pre-employment background check is required.

Other Duties:

• Complete assignments on time.   

• Focus on customer service and team building. 

• Consolidation of vendors and services. 

• Fact-based negotiation.

• Ability to adapt to change & multiple changing priorities.

• Business process design and continuous improvement.

• Data analysis.

• Supplier relationship management and development.

• Total Cost of Ownership (TCO) understanding.

• Product and category knowledge.

• Timely communication with internal and external customers is a must.

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.

Other Details

• Hiring offers for this position are contingent on successful completion of a background check.

• Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.

• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• American University is an E-Verify employer.

Current American University Employees

American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu.

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.