Assistant Project Manager, Design & Construction, RLJ Lodging Trust, MD, US

Function:

The Assistant Project Manager is responsible for providing support and oversight on design and construction projects, including renovations and maintenance capital expenditures, for a real estate investment trust with an investment portfolio of more than 100 hotel assets. The incumbent is responsible for providing support for planning, executing, and tracking renovation, maintenance capital expenditures and ensuring that outside contractors and vendors on assigned projects have satisfied all related contractual obligations. This individual works collaboratively with an assigned Project Manager or Corp. Maintenance Engineer managing third party consultants and working with our Asset Management Team to improve the quality of the company’s hotel assets with a focus on the company’s mission. This individual facilitates many assigned projects simultaneously while working in a fast-paced environment. The incumbent supports the Design and Construction team on a variety of functions, including project and contract administration and E-Builder/Yardi interfacing.

Responsibilities:

• Provide administrative and documentation support including project scope definition, schedule tracking, and weekly reporting updates.
• Assist with bid leveling and contractor recommendations.
• Initiate and manage the contract and change order processes within e-builder to include COI and lien waiver processes.
• Coordinate vendor setup processes within e-builder.
• Assist with project permit tracking and follow-up.
• Maintain approved supplier lists and participate in vetting suppliers.
• Coordinate procurement agent communication and provide feedback on supplier performance.
• Assist with the processing of invoices, and lien waivers pertinent to capital project and renovation execution.
• Assist with management of vendors and third-party consultants/contact follow-up as needed for efficient and timely project execution.
• Corporate office touchpoint for assigned projects, project lead, and external project managing consultants (as needed).
• Lead the project closeout process to include gathering all required documentation to complete close out of the project. Organize all documentation and store in E-Builder.
• Ensure policies and procedures for project execution are being followed by all relevant parties and assist where required.
• Full project management of specialized capital projects as directed by VP of Design and Construction and assist with special projects.
• Project oversight and budget reconciliation of asset-managed projects as assigned.
• Update weekly reports to include project trackers and/or project summaries.
• Assist with the development of Capital Improvement Authorization (CIA) forms and Project Summaries to include benchmarking data.
• Collaborate with the D&C Team to identify areas for process improvement including reporting, benchmarking, and standardized processes.
• Provide support for asset disposition efforts as assigned.
• Travel may be required.