Job Responsibilities
Under the supervision of the Vice President of Student Affairs, plans, coordinates and/or performs administrative, business management, and supportive service activities to enhance the mission of the College. To facilitate the overarching administrative support for the Student Affairs Division to include Dean of Students, Dean of Student Engagement, and Dean of Enrollment Management and K-12 Services.
Job Responsibilities of the Administrative Coordinator for the Vice President of Student Affairs:
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Serves as a point of contact for the Student Services Department. Aids the Vice President of Student Affairs in the areas of maintaining schedules, appointments, incoming calls, and all internal and external coordinated meetings. Creates, stores, and disseminates all strategic enrollment data on a daily basis. Serves as the point of entry for all procurement timelines, system office report deadlines, and onboarding of new software. Assists with onboarding timelines for all new employees. Ensures documents related to state licensure requirement, SACS, and CSSO and other required paperwork are current. Updates and edits college Student Affairs Policies and Procedures Manuals with required addendum update as needed.
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Works with College's Institution Effectiveness Office to ensure that all pertinent Enrollment, Persistence, Retention, Completion, and Placement Reports are accurate and timely. Acts as a checks and balances officer of all enrollment management data. Provides enrollment trends reporting and gathers all data of continuous and new students services program. Ensures that all monthly reports from all Student Services Departments are turned into VP of Student Affairs and compiled into a comprehensive report. Assists in the preparation of enrollment predictions and evaluation of enrollment types and enrollment funnels. Prepares information for Student Services Division to be presented at Area Commission Board Meetings.
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Updates and edits the College's Student Affairs Handbook. Ensures all marketing, publications, and articles deriving from the Student Affairs Division are accurate and with approval form the VP of Student Affairs. Ensures all deadline reporting of all departmental grants are gathered and alerts are disseminated to the responsible party.
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Responsible for collaboration and scheduling of monthly and quarterly meetings with divisional industry partners, high school principals, Superintendents, Ministerial Alliances, and Mayoral Alliances as well as community programs and leaders.
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Completes Temporary Employment Agreement for part-time staff and ensures they are submitted in a timely manner for payment. Works with Deans and HR to ensure all paperwork related to temporary employment is completed. Responsible for maintaining departmental budgets by monitoring and making budget transfers. Ensures timely submission of credit cards receipts. Ensures monthly reconciliation of all departmental budgets.
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Prepares and maintains specialized reports in Excel, Word, Access, PDF, etc. Prepares and maintains grant related documents. Assists with the gathering of statistical data for the purpose of writing grants, and completion and submission of reports for departments.
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Performs other duties as assigned.
Minimum And Additional Requirements
State Minimum Requirements: A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience. Must have a valid driver's license. NETC Preferred Requirements: A bachelor's degree in a related field plus two (2) years of relevant experience in business management, public administration, or administrative services; or associate's degree plus four (4) years relevant experience in business management, public administration, or administrative services.
Preferred Qualifications
Knowledge of NETC policies, procedures, rules, regulations, and program services. Knowledge of policies, procedures, rules and regulations related to College Credit and CE Functions. Knowledge of governmental fiscal and personnel procedures, practices, and policies. Knowledge of office practices, procedures, and equipment. Ability to coordinate diverse administrative functions. Ability to establish and maintain effective working relationships. Ability to plan, organize and supervise the work of subordinate personnel. Ability to communicate effectively.
Additional Comments
Responsible for the planning, coordinating and performing administrative duties, managing the divisional budget and supporting service activities. Ability to lift 25 pounds. Must be able to perform duties with minimal supervision. Must be able to work flexible hours at times as required by supervisor.