Administrative Assistant-Scheduler, Stanbridge University, CA, US

The Office of Instruction leads and serves a vibrant, inclusive, and diversified academic community. It promotes and assures a university culture of high-quality education and student success. The Administrative Assistant is part of the Office of Instruction team and reports to the Vice President of Instruction. The incumbent will be responsible for meeting the administrative needs of three distinct departments within the Office. Paramount to the success of this position is an in-depth understanding of computer programs including Microsoft Word, Excel, PowerPoint, and Outlook.

Essential Functions:

· Communicates, coordinators, and maintains academic program schedules while administering high accuracy and best practices for instructional success

· Support instructional and educational resources for the institution’s academic programs

· Prepare special reports that includes the gathering and summarizing of data

· Ensure the completeness and accuracy of information and documentation

· Provide excellent customer service, written and oral communication, organization, and time management

· Strong organizational skills with the ability to prioritize workload, work independently, manage multi-projects, and meet deadlines

Qualifications:

· High school graduate or equivalent

· Two years in an administrative role

Preferred Qualifications:

· Ability to work in a flexible way that allows for changes in assignments and priorities depending upon needs

· Ability to answer question quickly and efficiently with a customer-oriented attitude

· High-energy, motivated, and confident professional with an infectious enthusiasm for higher education and student success

· Resourceful, detail-oriented, and exemplary problem-solving skills with an ability to identify problems and provide creative solution

Conditions of Employment:

• A job-related assessment may be required during the interview process.
• Must be able to perform each essential duty satisfactorily and be physically present in the office (unless otherwise noted).
• Employment verification will be conducted to validate work experience per accreditation standards.
• Offers of employment are contingent upon the successful completion of a background check.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment:

• Standard office/classroom/lab or clinical setting.
• Duties are typically performed while sitting at a desk or computer workstation.
• May include time spent in skills labs or bedside environments as required by the program.
• Subject to frequent interruptions, noise from talking or office equipment, and demanding timelines.

Physical Demands:

• Regularly sits for extended periods.
• Physical ability to perform program- or department-related duties.
• Proficient in using electronic keyboards and office equipment.
• Effective verbal communication via phone and in person.
• Ability to read fine print, operate computers, and understand voices clearly.
• Able to lift, carry, and/or move objects weighing 10–25 pounds as needed.

Employee Benefits:

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Exciting university events
• Seasonal motivational health and wellness challenges
• Work/Life Balance initiatives
• Onsite wellness program / Staff Chiropractor
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)

Institutional Values:

• Diversity and Inclusion: Stanbridge University’s motto, “Strength through Diversity,” reflects our deep commitment to honoring the diverse backgrounds of our students, faculty, staff, and surrounding communities. We strive to build an inclusive learning environment and uphold anti-discrimination practices in all aspects of university life.
• Innovation and Technology: We embrace cutting-edge technology to enhance student learning through interactive, hands-on experiences, including virtual reality and simulation labs—ensuring students are prepared for the demands of modern healthcare practice.
• Community Engagement: Through initiatives such as Stanbridge outREACH, students are empowered to give back to local and global communities, cultivating compassion, civic responsibility, and social awareness.

Equal Opportunity Employer:
Stanbridge University is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, or any other protected status. All qualified applicants are encouraged to apply.