Administrative Assistant, Robert Half, CA, US

We are looking for a meticulous and proactive Administrative Assistant to join our team in Santa Monica for a short-term coverage. This is a one-week assignment to cover for admin and facility related responsibilities.

Responsibilities:

• Coordinate and arrange lunch deliveries and catering services as needed.

• Keep common areas, including the kitchen, clean and well-maintained.

• Monitor and replenish office supplies, ensuring inventory levels meet operational needs.

• Place orders for office supplies and maintain vendor relationships for seamless procurement.

• Handle expense reporting and ensure invoices are accurately coded and approved.

• Provide support in managing vendor contracts and relationships.

• Answer and manage calls on a multi-line phone system in a highly organized manner.

• Assist with organizing and maintaining general office records and systems.

• Proven experience in administrative or office support roles.
• Strong organizational skills with the ability to multitask and prioritize responsibilities.
• Familiarity with using and managing multi-line phone systems.
• Demonstrated ability to maintain vendor relationships and coordinate supply orders.
• Proficiency in handling expense reports and coding invoices.
• Must be fully vaccinated as per company policy.
• Excellent communication skills and attention to detail.
• Ability to work effectively in a fast-paced environment.
TalentMatch ^®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.