Job Details
Job Location
Torrance Campus - Torrance, CA
Position Type
FT 100% - 40 hours per week (FT Benefit)
Salary Range
$25.00 - $30.00 Hourly
Description
About Us: The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center is an independent, non-profit biomedical research organization located in Torrance, California. In dozens of laboratories throughout the campus, researchers are working to unravel the mysteries of heart and kidney disease, cardiac complications in newborns, chronic lung disease, skin cancer, sickle cell disease, disorders of the autoimmune system, and much more. Many of these projects are collaborative in nature, involving experts from different areas of specialization. Our discoveries have prevented blindness in newborns, enabled premature infants with fragile lungs to breathe and allowed children with rare, often fatal diseases to grow up healthy and strong.
Qualifications : - BS/BA in Healthcare Administration, Healthcare Management, or Business Administration. - Preferred: 1-2 years of prior experience in an administrative position or office environment. - Experience working in graduate medical education (GME) preferred, to include residency programs and - fellowships, as well as clerkships - Graduate medical education (GME) knowledge preferred. I - Proficient knowledge and use of Microsoft Office - Highly organized; capable of prioritizing and completing competing tasks. - Excellent Communication Skills
Responsibilities: - Use QGenda software to schedule: Faculty Physicians, Per diem Physicians, Nurse Practitioners, Anesthesia Technicians, Certified Nurse Anesthetists work schedules - Serve as ASTER Proxy for all Department of Anesthesia personnel - Contract Invoices: Review and maintain monthly billing invoice records for all contract staff - Initiate and follow up on PARS for hiring of personnel and internal contracting items - Responsible for the onboarding of new hires. Utilize intraportal to update licensing/credentials/onboarding of perdiem. - Ensure proper initial credentialing and facilitate renewal of credentialling to ensure compliance. - Ensure department compliance for all contracts related, but not limited to - department and hospital contracts (personnel and equipment). - Review and maintain area files for all county staff and contract staff (Physicians and CRNA's) - Professional Staff Association (PSA): Ensure department staff' credentials and privileges - * are up to date by developing and reviewing reports and spreadsheets. - Ordering of supplies for department and invoices for department software subscriptions - Handle Paycom request and timesheet approvals for Lundquist Administrative Staff - Assist in timely OPPE documentation and annual performance evaluation documentation. Oversee contract monitoring. - Compile documentation and submit reimbursements for department personnel.
Assist the Core Program Coordinator - Assist Core Program Coordinator with tasks regarding scheduling, compliance, timesheets, and other tasks as delegated by primary coordinator. - Ensure Fellowship and Residency programs are in compliance with ACGME requirements - Assist Program Director of Regional Anesthesia Fellowship and Trauma Anesthesia Fellowship with interviews and communication with potential candidates. - * For accepted fellowship candidates: Ensure their onboarding process at Harbor is completed before the start of their clinical and academic duties. - Maintain area personnel and academic files for Regional Anesthesiology and Trauma Fellows. - Coordinate necessary tasks on Medhub for fellows. - * Update the Fellowship call schedule in Medhub. - * Run duty hour compliance reports in Medhub to ensure fellows are following ACGME policies and requirements. - * Run required evaluation reports in Medhub of all Regional and Trauma Fellows, prepare aggregate evaluation comments for quarterly meetings. - * Upload required documents for Residents such as licensure, medical school diploma, NPI, yearly contracts, curriculum vitae, etc. in Medhub.
Assist Director of UCLA Medical Student Clerkship - Assist Director of UCLA Medical Student Clerkship with monitoring the inflow of elective rotation applicants and preparing them for review. - * Liaison between David Geffen School of Medicine at UCLA and Harbor - UCLA Medical Center Department of Anesthesiology when enrolling medical students in their 4th year in our anesthesia elective course. - * Assist new medical students with onboarding process at Harbor, inclusive of Live -Scan, Employee health, etc. and maintain area files
Assist Department Chair - Review departmental budget annually with Department Chair - attend budget meetings with Hospital Administration (CMO and CFO). - Manages department budgeting and bookkeeping procedures. - Assist the Core Program Coordinator with tasks regarding scheduling, compliance, timesheets, and other tasks as delegated by primary coordinator. - Manages meetings, agendas, appointments for Department Chair and Program Directors. - Assists Department Chair with scheduling and coordinating monthly Faculty meetings and quarterly combined Faculty & CRNA meetings and required county trainings for department staff. - Oversee department reports and projects to ensure accuracy and compliance. - Contract Invoices: Review and maintain monthly billing invoice records for all contract staff.